Import – Export Coordinator – Pittsburgh Office
About UTC Overseas
UTC Overseas, Inc. is a global freight forwarder and logistics provider with strategically located offices worldwide. We offer comprehensive expertise in global logistics and supply chain management, delivering seamless, end-to-end transportation solutions across six continents for standard containerized shipments and oversized, complex project cargo. What sets UTC apart is our people—dedicated logistics professionals who work closely with customers to understand their unique needs and provide innovative, cost-effective solutions.
Position Overview
The Import–Export Coordinator plays a key role in ensuring the timely and efficient movement of cargo by collaborating with project managers, carriers, and customers. This role is responsible for coordinating shipments from domestic and international origins to destinations, preparing documentation, and ensuring activities meet internal standards and compliance requirements. They will also build and maintain strong relationships with vendors, customers, and partners to support efficient, seamless operations.
This position is in-office 5 days a week.
Key Responsibilities
- Coordinate import and export shipments, including routing freight and liaising with domestic/international carriers and overseas offices.
- Manage import clearance processes, ensuring timely follow-up and compliance with all regulatory requirements.
- Prepare and provide accurate freight quotations (inland, air, and ocean) to customers.
- Communicate effectively with U.S. importers/exporters, suppliers, foreign agents, and consignees via email and phone.
- Book cargo with shipping lines, airlines, trucking companies, and consolidators while maintaining strong vendor relationships.
- Prepare and issue shipping documentation, including Dock Receipts, Bills of Lading (MB/L, HB/L), and Air Waybills (AWB).
- File required regulatory documentation, including FMC rate filings and AES export declarations.
- Monitor, track, and update shipment status daily, ensuring customers and partners are kept informed.
- Review shipping and trade documents for accuracy (e.g., country of origin, terms of sale, value) and resolve discrepancies or compliance issues.
- Perform accurate data entry, billing, and financial reconciliation tasks, and support additional duties as assigned by management.
Qualifications
- Minimum 2 years of experience required in the freight forwarding industry
- Strong organizational and communication skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office
- Knowledge of CargoWise a plus
- College degree preferred but not required if candidate has experience.
What We Offer
- Competitive salary based on experience
- Comprehensive benefits package (health, dental, vision, 401k, etc.)
- Career growth within a global project logistics organization
- Collaborative and supportive team environment
- Exposure to high-profile industrial and infrastructure projects
Why UTC Overseas?
At UTC Overseas, we don’t just move cargo — we solve complex logistical challenges around the world. Our people are hands-on, detail-driven, and trusted partners to our clients. If you’re looking to grow your career in project logistics with a company that values expertise, teamwork, and accountability, we’d love to hear from you.
How to Apply
Please submit your resume and a brief cover letter outlining your interest in the role to:
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